Operations > Fiscal

Project Cost Accounting

Project Cost Accounting (PCA) enables the Department of Electrical Engineering to efficiently monitor costs based on specified projects (or sub accounts) within specified departmental budgets.

The Department defines and maintains its own coding structure for projects within budget numbers and projects that cross budget number lines.  In addition to project codes, the department defines and maintains task code structure, which allows the department to keep track of financial transactions that may be spread across various projects, such as salaries, research activity, etc.

EE Project Codes

  1. The project code is a six-character code that can have any combination of letters and numbers.
  2. EE Fiscal Specialist maintains project code structure, and is responsible for system’s integrity, timely updates and changes.
  3. EE has defined the following project code structure.  

Project

Description

ADMINI

Administration

ALTERA

EE Facilities Alterations

APTINP

CC Liu APTINDP

APTINS

CC Liu APTINDES

APTLIU

COE commitment (50K x 5)

CHAIRX

Chair subaccount

CHPFAB

Chip fabrication Otis research

CHPFAJ

Chip fabrication Ammer research

CHPSEM

BioChips seminar Otis

CHPSEJ

Seminar Ammer

CNTNEE

Centennial celebration expenses

COLLOQ

EE Colloquium

CRISPX

CRISP Funds

DEVELP

Development, Fund Raising

FIPSEM

Soma Ciso Match

FNARET

F&A Return

FNASAL

F&A Return for Salary

GENERL

General Expenses (salaries)

GSASUB

Sub-account for GSA

HKNSUB

Sub-account for HKN

IEEESB

Sub-account for IEEE

INADBD

Industrial Advisory Board

INSTRC

Instruction/Education

LOCMAR

Lockheed Martin gift for  Sumit Roy

M12297

Poovendran Match 61-2297 ARO PECASE

M12482

Ostendort Match 61-2482

M20282

Bushnell Match 62-0282

M21626

Poovendran Match 62-1626

M21847

Bohriger Match 62-1847

M24235

Shi Match 62-4235

M24332

Wilson Match 62-4332

M24828

Jandhyala Career: Elexir 62-4828

M24900

Mamishev Career on 62-4900

M25166

Bilmes Career 62-5166

M25355

Poovendran Match 62-5355

M25990

Allstot Match 62-5990

M26133

Hauck Match 62-6133

M27854

Jandhyala Match 62-7854

M29506

Klavins Match 62-9506

M29922

Poovendran Match 62-9922

M36312

Kim Match MIIIS 63-6312

M60627

Christie Match 66-0627

M63066

Dunham Match 66-3066

M64848

Darling Match 66-4848

MAINTE

EE Facilities Maintenance

MATCHS

Matching Funds for Grants

PUBLIC

Publications

RCTFAC

Recruiting Expenses for Faculty

RCTGRD

Recruiting Expenses for Grad Students

RCTUND

Undergrad Recruitment

RESRCH

Undergrad Research

RCMCOL

Robotics, Controls, and Mechatronics Colloquium

RICOHB

Ricoh Business Systems expenses

STARTF

Start up Funds for Faculty

STARTR

Start up Funds for RA Salary

STARTS

Start up Funds for Summer Salary

TRAING

Staff Training

TRVFAC

Travel Expenses for Faculty

TRVSTF

Travel Expenses for Staff

TRVVIS

Travel Expenses for Visitors

99999P

Project Close Offset

99999X

Restricted Fund Default

99999Y

Salary Savings Default

99999Z

Indirect Cost Default

 

EE Task Codes

  1. The task code is a three-character code that can have any combination of letters and numbers.  The task code is designed to be independent of the project, option or other codes.  The task code is used to summarize financial transactions across project codes, grouping specified types of transactions for the entire department.
  2. The EE Fiscal Specialist maintains task code structure, and is responsible for system’s integrity, timely updates and changes.
  3. Click to view the most current list of EE task codes

EE Department Budgets

  1. Project and task codes are assigned to every financial transaction (electronic or paper) involving department budgets.  Since the EE Project Cost Accounting is tied to the University financial systems, project and task codes for majority of electronic transactions will be automatically picked up at the point of origin (FIN, PAS, HEPPS, OPUS, FASTRAN, ProCard, CTA, E-Procurement, etc.) 
  2. The EE department budgets which require mandatory project and task coding are represented in the table below. 

Budget

Description

06-1030

Electrical Engineering

06-9330

Elec Engin Dedctd Rev

09-9634

Con Ed Elec Eng

63-4393

Elec Eng Consulting Fd

63-6312

Excellence in Elec Eng

64-1179

Elect Engnr Discrt Fund

65-2221

Surplus Elec Eng On

65-7923

TRW Advance Phontonics

65-7951

EE Faculty Member Fund

65-9851

Elect Engr Royalties

74-1030

Electrical Engineering

75-1030

Electric Eng RSA

75-1103

Engr RCR EE CISO

75-1130

Engr RCR EE

75-1131

EE Match Obligations

75-1196

EE RCR CRISP

EE PCA Reporting

  1. The EE Fiscal Specialist codes transactions for each department budget using indicated project and task codes as monthly records become available in the COE FIN system (updated monthly).
  2. After coding for a month is completed, the EE Fiscal Specialist downloads coded files (using Excel output format) into the EE Subaccount Database.
  3. The EE Fiscal Specialist makes necessary monthly budget adjustments in the EE Project Database (F&A-Return and F&A-Salary allocation for faculty, COE and EE matching obligations, Startup fund obligations, and others).
  4. The EE Fiscal Specialist prepares Faculty Summary and Detail Subaccount Reports monthly, prints and distributes them to the Research Support Personnel on the 25th day of the following month (for instance, the December 2005 Project Report is distributed on the 25th of January 2006).
  5. The EE Faculty and the Research Support Personnel shall verify all transactions, and let the EE Fiscal Specialist know if there are any discrepancies, errors or updates that need to be processed.  The EE Faculty and the Research Support Personnel with signature authority shall sign reports, and return originals to the EE Fiscal Specialist for processing and filing.  If signed reports are not returned within 60 days after they are distributed the department will assume that all reported transactions are correct, and the department will not investigate past due transactions.
  6. Second June of the Biennium Subaccount Reports (month 24 in the Biennium cycle) must be returned to the EE Fiscal Specialist within 15 days after they are distributed due to the biennium close. 

Contact for Questions

Fiscal Specialist II

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