Operations > Fiscal

Procurement Card Purchases

Overview of Pro-Card Policy and Procedure

The Procurement card (Procard) is a VISA credit card used to make purchases on behalf of the University of Washington administrators, faculty, and staff for business related expenses only. The Procard can be used for making most purchases up to $3500 dollars per transaction. The Procard cannot be used for travel expenses. 

 What can the procard purchase? Just about anything related to UW business. Examples:

  • Books
  • Office Supplies
  • Conference Registrations
  • Equipment under $3500 (tax included)
  • Food (must be pre-approved)
  • Printing or copying
  • Research tools and supplies
  • Subscriptions, Memberships
  • Office Supplies

PROCEDURES: 

Reviewing and coding Purchase with Single Budget:

Record Purchase with Multiple Budgets (Split):

Print UW Transaction Detail with Notes & Account Codes Report:

 

 

   Receipts smaller than 81/2 x 11 need to be taped, top and bottom of receipt, to an 8 ½ x 11 sheet of paper.

 

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