Guidelines for In Kind Cost Sharing and Cash Match
In Kind Cost Sharing
EE will follow the UW Cost Sharing Policy for Sponsored Agreements as outlined in GIM21. Cost sharing will only be included on a proposal when it is explicitly required by the sponsor and directly benefits the grant it is proposed on.
Matching funds are monetary commitments are often included in proposals as an effort of commitment on behalf of the University. They assist to demonstrate the strong impact of the funds on education, research or infrastructure.
To consider a matching fundcomponent on proposals, Principal Investigators must understand the following:
- EE will not provide cash match unless it is explicitly required by the sponsor and directly benefits the grant it is proposed on. EE will not be the sole contributor of the cash match.
- PIs are to utilize a portion of their indivudal discretionary funds (example: RCR, startup, gift funds).
- PIs must organize with internal or external partners to demonstrate equal partnership in the cash match (example: PI 25%, Department 25%, College 25%, Provost 25%).
To request a cash match component on proposals, Princial Investigators must work within the following process:
- 1 month prior to sponsor submisison deadline:
- PI will provide the proposal annoucement and relevant information to their assigned program manager for initial discussion and planning.
- Program manager will inform Department Administrator of pending request.
- PI will communicate and obtain approvals from
- 3 weeks prior to sponsor submission deadline:
- PI will make formal request via email to Department Administrator/Associate Chair for Research.
- Include proposal information, amount requested, partners obtained/confirmed.
- Upon receipt of department approval, program manager will work to obtain all formal documentation related to the cash match. This includes providing information requested by COE, OR and the Provost.
- Program manager will include all relevant documents on the eGC1.